How to Conduct Driver Vehicle Inspections (DVIRs) the Right Way

Learn how to properly conduct daily Driver Vehicle Inspection Reports (DVIRs) for waste hauling fleets. Improve safety, stay compliant, and reduce downtime


When it comes to waste hauling, safety isn’t optional, it’s essential. Every day, your trucks are on the road in demanding environments, hauling heavy loads and navigating tight spaces. To stay compliant, protect your drivers, and avoid costly downtime, daily vehicle inspections are critical.

At Hauler Hero, we make it easy for haulers to conduct and track Driver Vehicle Inspection Reports (DVIRs) digitally. But whether you're using paper or a smart app, getting the process right matters.

Here’s a clear step-by-step guide on how to properly conduct DVIRs in your waste collection fleet:


1. Start with a Thorough Pre-Trip Inspection

Before a truck leaves the yard, the driver must perform a pre-trip inspection. This involves walking around the vehicle and checking for any obvious issues or safety concerns. Key items to inspect include:

  • Service brakes and trailer brake connections

  • Steering mechanism

  • Tires, wheels, and rims

  • Lighting devices and reflectors

  • Windshield wipers and mirrors

  • Horn and emergency equipment

  • Coupling devices

  • Any hydraulics or lifters used for waste bins

 


2. Document Any Defects or Issues

If a defect is found, it must be recorded clearly in the DVIR. Whether it’s a low tire, faulty brake light, or fluid leak, the goal is to create a traceable record of the issue.

Drivers should take photos and notes to notify the maintenance team. If the issue impacts safe operation, the truck must be held for repairs.


3. Sign and Submit the Report

Once the pre-trip inspection is complete, the driver signs off to confirm the truck is safe to operate, or that any issues have been properly documented. This report becomes part of your fleet’s compliance records.

Hauler Hero automatically logs routes, timestamps, and GPS location, no need to chase paperwork or scan reports.


4. Maintenance and Repairs (If Needed)

If any issues were reported, a certified mechanic must inspect the vehicle, perform necessary repairs, and sign off that the defect has been corrected or that no action is required.

Our system creates a maintenance task automatically when a DVIR defect is submitted, helping you keep vehicles safe and records clean.


5. Post-Trip Inspection at the End of the Day

At the end of a shift, the driver should perform a post-trip inspection to identify any new issues that arose during the route. This is especially important in waste hauling, where rough roads, heavy loads, and tight turns can take a toll on equipment.

A completed post-trip DVIR sets up the next day’s pre-trip check and helps your team spot trends early, such as recurring brake wear or lift arm failures.


Final Thoughts: Make DVIRs a Daily Habit

Inspections aren’t just about compliance, they’re about keeping your team safe and your trucks on the road. When done properly and consistently, DVIRs reduce breakdowns, avoid violations, and extend the life of your fleet.

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